Privacy Policy

 

Honda Tsushin Kogyo Co., Ltd. ("the Company") recognizes the importance of personal information and strives to handle the personal information of customers, business partners, shareholders and employees of the Company, including applicants for the Company's recruitment activities and retirees, etc., (hereinafter referred to collectively as "Customers, etc.") based on the following Privacy Policy.

 

・  The Company shall acquire and use personal information within the scope of consent, after informing the purpose of use and the Company's contact information.

・  The Company shall not use acquired personal information in a manner that may encourage or induce illegal or unjust acts.

・  The Company shall appoint a person responsible for the protection of personal information for each organizational unit that handles personal information, and engage in appropriate management.

・  In order to prevent unauthorized access to and/or loss, destruction, falsification, leakage, etc., of personal data, the Company shall manage personal data safely and strive to ensure, improve and rectify security.

・  The Company shall not provide or disclose personal data to third parties without the prior consent of Customers, etc., except when permitted by laws and regulations.

・  The Company shall appropriately fulfill its checking and recording obligations as stipulated by laws and regulations when providing personal data to (or receiving personal data from) a third party, except in cases where it is not required by laws and regulations.

・  The Company shall educate employees to understand the importance of personal data and to handle personal data appropriately. When employees are entrusted to handle the personal data of customers, etc., the Company shall engage in necessary and appropriate supervision to ensure the safe management of personal data.

・  When entrusting the handling of personal data to a third party, the Company shall provide appropriate supervision to ensure the safe management of personal data.

・  The Company shall respond appropriately when a customer, etc., contacts the point of contact for inquiries regarding their personal data.

・  In the event of an incident involving the leakage of personal data, the Company shall promptly respond to such an extent as is reasonable to minimize damage and take measures to prevent recurrences, based on the philosophy of giving top priority to the protection of customers, etc.

・  In addition to complying with relevant laws, regulations and norms, the Company shall strive to continuously improve its efforts to protect personal information in line with environmental changes.

 

Established: December 22, 2021

Honda Tsushin Kogyo Co., Ltd.

Kinji Kashio, President and Representative Director

Handling of Personal Information

 

1. Acquisition and purpose of use of personal information, etc.

 

The Company acquires information such as customer, etc.'s name, address, telephone number, e-mail address, workplace information (company name, department name, position, address, telephone / fax number, etc.), gender, credit card information*, access logs to the Company's website (IP address, cookies, etc.) and uses it for the following purposes.

*The company does not store credit card information, since credit card information is provided to credit card companies via a payment agent. Credit card information entered by customers is also encrypted with SSL along all routes until it is sent to the credit card company via the payment agent.

 

○Personal information about customers and business partners

 The Company uses personal information for the following purposes in its business activities (manufacturing and selling electronic component connectors, and providing various services using the Internet, etc.)

(1) Provision of information by e-mail and direct / advertising mail, etc.

1. Proposals and other information on products and services offered by the Company (including sending catalogs, etc.)

2. Suggestions and other information on repairs, support and maintenance of products offered by the Company

3. Information on campaigns, fairs and events

(2) Shipment of products

(3) Responding to customers

1.Response, confirmation and recording of inquiries and consultations

2. Response, confirmation and recording of repairs, support and maintenance

3. Response to delivery times and various survey requests

(4) Product development

1. Questionnaires for product development

2. Sending rewards, etc. for cooperation in questionnaire surveys

3. Preparing statistical data / materials

4. Aggregation and analysis of statistical data

5. Planning new products

(5) Training and seminars

1. Student registration and history management

2. Sending information on training and seminars

(6) Provision of services on the Company's website that utilize access logs* (IP addresses, cookies, etc.) and analysis of access status, etc.

1. Optimal website display and service improvement

2. Temporary management of information input by customers

3. Statistical research and analysis of website access status

  *This information shall not be used for the purpose of acquiring customers' personal information.

(7) Other purposes

1. Conducting business negotiations and meetings with customers, and contacting customers, etc.

2. Managing reservations and histories of visits by visitors to the Company's facilities and installations, etc.

3. Provision of information to and communication with representatives of clients, etc.

4. Performing services entrusted by clients

 

○Personal information about shareholders

(1) Exercising rights and performing obligations under the Companies Act

(2) Operating and recording proceedings at general meetings of shareholders

(3) Communication with shareholders and delivery of materials

(4) Provision of shareholder benefits and other services

(5) Holding various events, conducting questionnaire surveys and implementing other plans carried out by the Company

(6) Implementing measures facilitating strong relationships with shareholders

(7) Managing shareholders, such as in the creation of data based on various laws and regulations

 

○ Personal information about applicants for the Company's recruitment activities (including internship applicants) and retirees

(1) Provision of information to applicants, communication, and other uses related to hiring and recruitment activities

(2) Provision of information and communication with retirees, etc.

 

2. Provision and joint use of personal data

 

(1) The Company shall not provide personal data of customers, etc., to third parties except in the following cases.

1. When the customer, etc., has given their consent

2. When it is required under laws and regulations

3. When it is necessary for the protection of human life, body or property, and it is difficult to obtain the consent of the customer, etc.

4. When entrusting all or part of the handling of personal data to a third party, to the extent necessary to achieve the purpose of use

5. When providing personal data upon business succession, due to mergers or other reasons

6. When necessary in order to aid any national organization, local public organization, or a contractor performing clerical work prescribed under laws and regulations, where obtaining the consent of the customer, etc. him / herself could hinder the performance of the clerical work

 

(2) The Company may jointly use the above personal data to the extent necessary to achieve the purpose of use, such as the performance of business management operations as a Group and informing, providing and making judgements regarding products and services to customers, etc.

1. Items of personal data to be jointly used: Personal information (data) defined in 1 above

2. Scope of joint use: Azumino Honda Tsushin Kogyo Co., Ltd. (an affiliate of the Company)

3. Purpose of joint use: Purpose of use of personal information specified in 2 above

4. Supervisor responsible for managing personal data:

 Name: Honda Tsushin Kogyo Co., Ltd.

 Address: Osaki MT Building, 5-9-11, Kitashinagawa, Shinagawa-ku, Tokyo

 Representative director: Kinji Kashio

 

3. Matters Related to Security Measures 

 

 

The Company implements necessary and appropriate security measures for the management of personal data, including preventing the leakage, loss and destruction of such data. The Company also exercises necessary and appropriate supervision over employees and contractors, including subcontractors, etc. who handle personal data. Specific personal data security measures are stipulated under separate rules on the handling of personal information. The main content is as follows.

 

(Formulation of Privacy Policy, etc.)

・The Company has formulated a  Privacy Policy covering matters such as "Compliance with relevant laws, regulations and other norms," "Matters related to security measures" and "Contact point for inquiries, etc., regarding personal information," as well as this Handling of Personal Information, to ensure the appropriate handling of personal data.  

 

(Development of Rules on the Handling of Personal Data)

・The Company has formulated rules on the handling of personal information, setting out matters such as handling methods and the persons responsible/in charge and their responsibilities, at every stage of the process, from collection, use, storage and provision to deletion and destruction.

 

(Systematic Security Measures)

・The Company has established a person responsible for handling clerical work in relation to the handling of personal data and has also clarified the employees who handle personal data and the scope of personal data handled by these employees, and developed a system for reporting to and liaising with the person responsible for handling clerical work  in the event of discovery of an actual or suspected breach of the Personal Information Protection Act or rules on the handling of personal information. 

・The Company implements periodic self-inspections on the status of handling personal data.

 

(Human Security Measures)

・The Company regularly provides training to employees on matters to be considered when handling personal data.

・The Company's work rules include information about the confidentiality of personal data.

 

(Physical Security Measures)

・In areas where personal data is handled, the Company restricts employee access and the equipment which can be brought in and also takes measures to prevent unauthorized persons from viewing personal data. 

・The Company implements measures to prevent the theft, loss, etc. of  electronic media on which personal data is recorded. The Company also implements measures to minimize the risk of personal data being leaked or left exposed by not allowing such electronic media to be carried around inside or outside the office, in principle.

・Similarly, at the data destruction stage, the Company implements measures to ensure that personal data cannot be recovered.

 

(Technological Security Measures)

・The Company uses access control to limit the scope of persons in charge of handling personal information and the scope of the personal information database they handle. 

・The Company has adopted various defenses to protect information systems containing personal data from being hacked or infected by malware.

 

(Assessment of External Environment)

・When handling personal data in other countries, the Company implements necessary and appropriate measures for the safe management of personal data based on an understanding of the systems used to protect personal data within that particular foreign country.

 

4. Disclosure, correction and suspension of use, etc., of retained personal data

 

The flow of application procedures for notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use or erasure of personal data held by the Company shall be as follows.

 

(1) Please notify the point of contact for inquiries as listed below by e-mail or postal mail stating (1) your name, (2) e-mail address, (3) address, and (4) clarifying the nature of the request, for example as "notification of purpose of use," "disclosure," "correction, etc.," or "suspension of use" of retained personal data.

(2) In response to the above request, the Company shall send a Procedure Guide and Application Form to the person in question.

(3) Please fill out the application form and send it to the Company by postal mail, along with the necessary identification documents.

(4) The Company will respond after confirming the contents of the submitted documents and the identity of the person in question. If the Company is unable to respond to your application, you will be informed of the reason.

(5) The Company may request a fee in relation to notification of the purpose of use and disclosure of retained personal data.

 

5. Business operators handling personal information

 

Name: Honda Tsushin Kogyo Co., Ltd.

Address: Osaki MT Building, 5-9-11, Kitashinagawa, Shinagawa-ku, Tokyo

Representative director: Kinji Kashio

 

6. Contact point for inquiries, etc., regarding personal information

For any questions, concerns, complaints or other inquiries regarding the handling of personal information of customers, etc., or requests for disclosure, correction or suspension of use, etc., of personal data held by the Company, please contact the Company via the following point of contact.

 

General Affairs Team, Honda Tsushin Kogyo Co., Ltd.

Osaki MT Building, 5-9-11, Kitashinagawa, Shinagawa-ku, Tokyo

TEL: 03-6853-5800  E-Mail: htk_soumu_t@htk-jp.com

 

7. Other

To further improve the Company's efforts to protect personal information and respond to changes in laws, regulations and other norms, the Honda Tsushin Kogyo Co., Ltd. Privacy, matters for public announcement based on the Act on the Protection of Personal Information and procedures for disclosure, etc., may be subject to change without prior notice.

 

Established: December 22, 2021

Last revised: April 1,2022

Honda Tsushin Kogyo Co., Ltd.

 

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